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Florida

The Florida HOA website requirement, in plain English

Since 1 January 2025, Florida associations with 100 or more parcels have had to publish their official records on a website or mobile app, behind a login only owners and association employees can use. The deadline has passed. If your association is over the threshold and has no such site, it is already out of step with §720.303(4)(b) (opens in a new tab).

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Does it apply to us?

100 or more parcels

The obligation in §720.303(4)(b) is written for associations at or above that size. Smaller associations are outside it — though the same records still have to be produced on request, and a website is the least painful way to do that.

A website or an app

The statute accepts either: documents posted on a website, or made available through an application that can be downloaded on a mobile device.

Owners only, not the public

This is the part boards most often get wrong. A public page is not enough. The records must sit in a protected area that the general public cannot reach.

What has to be posted

The statute lists the records specifically. Paraphrased, they are:

Governing documents

  • Articles of incorporation, and every amendment
  • The recorded bylaws, and every amendment
  • The declaration of covenants, and every amendment
  • The association's current rules

Money

  • The annual budget, and any proposed budget to be considered at a meeting
  • Financial reports and monthly income and expenditure statements
  • Current insurance policies

Contracts and conflicts

  • Executory contracts and obligations, plus bids from the past year once bidding closes
  • Contracts or transactions between the association and a director with a financial interest
  • Conflict of interest documents
  • Director certifications

Meetings

  • Notices and agendas — member meetings at least 14 days ahead, board meetings as the statute otherwise provides
  • Any document to be voted on, at least 7 days before the meeting

Redaction is the board's job, not the software's

The statute requires protected and restricted information to be redacted before a document goes up. No platform can do that for you — it cannot know which lines are sensitive. Redact the file, then upload the redacted version. The statute does provide some shelter for an honest mistake, but not for knowing or intentional disregard.

Get this as a printable checklist

We’ll email you the full §720.303 posting checklist — every record, tick-box format, redaction reminder included. One email, no drip campaign.

How HOA Grove gets you there

HOA Grove gives you the tools to meet the requirement. The document library has a category for each record on the list above, and nothing in it is visible outside the login. Meeting notices and agendas go on the calendar and email out to owners, rather than waiting to be found. Adding an owner takes an email address — they get a sign-in link back, so there are no passwords to hand out or reset. Post your records, keep them current, and you have the site the statute asks for.

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Common questions

Our association has fewer than 100 parcels. Do we need this?

The website obligation in §720.303(4)(b) is written for associations with 100 or more parcels, so it does not reach you. Owners can still request official records, and posting them once is generally less work than answering requests one at a time.

We already have a community website. Is that enough?

Only if the records sit behind a login. The statute asks for a protected area that is open to owners and association employees and closed to everyone else. A public page with the covenants on it does not satisfy that, and a shared cloud folder link is not a protected location either.

The deadline has already passed. What now?

Get the site up and the records posted. Setting up a community here takes an afternoon, and uploading your governing documents is the first thing you would do anyway. Ask your association's attorney about your particular exposure — that is not something we can answer for you.

Does HOA Grove make us compliant?

No software can promise that, and you should be wary of one that does. What we give you is the members-only website and the document library. Whether your association has met the statute depends on what you have posted, whether it is redacted, and whether it is current.

This page summarizes §720.303(4)(b), Florida Statutes, as published by the Florida Senate and read on 6 September 2026. It is general information, not legal advice, and it is not a substitute for your association's attorney. Statutes change — read the current text (opens in a new tab) before relying on anything here.

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