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Legal

Cookie Policy

Last updated 12 September 2026.

HOA Grove is a product of Functional Magic, LLC, a Florida limited liability company.

This policy explains which cookies HOA Grove uses, what each one does, and how you can control them. It supplements our Privacy Policy, which describes how we handle personal information more broadly.

What cookies are

A cookie is a small text file that a website asks your browser to store. On a later visit the browser sends it back, which lets the site recognize your session, remember a preference, or count a visit. Some cookies are set by the site you are visiting (“first-party”) and some by another service embedded in the page (“third-party”).

Cookies on this website

hoagrove.com — the site you are reading now — sets measurement cookies only. It is a set of static pages with no sign-in and no tracking pixels. Its one form asks for an email address to send you the Florida records checklist, and nothing else. It loads two advertising tags, one from Google and one from Microsoft, which set the cookies below so we can see which pages are read and whether a visit that began with one of our adverts went on to request the checklist or start a free trial. We load a web font from Google Fonts, which does not set cookies.

  • _ga and _ga_<id> — set by Google Analytics, to count visits and tell one visit from the next. They tell us about usage patterns, not about individuals. Expire after two years.
  • _gcl_au and _gcl_aw — set by Google Ads when you arrive from one of our adverts, so that if you later start a free trial the advert can be credited with it. That is the only thing we use them for; we do not build advertising profiles or show you adverts elsewhere based on your visit. Expire after 90 days.
  • _uetsid and _uetvid — set by Microsoft Advertising for the same purpose as the Google Ads cookies, for visits that arrive from an advert on Bing. _uetsid lasts one day and _uetvid thirteen months. Microsoft may also set MUID on its own bing.com domain; that cookie is Microsoft's, governed by its privacy statement linked below.

Cookies in the HOA Grove application

The application at app.hoagrove.com, where communities and residents sign in, does use cookies. They fall into four groups:

Strictly necessary

These make signing in and staying signed in possible. The application does not work without them, and they cannot be switched off from within the app.

  • _my_hoa_session — keeps you signed in as you move between pages, and carries the token that protects forms against cross-site request forgery. Set by HOA Grove. Expires when you close your browser.
  • remember_user_token — keeps you signed in between visits. Set by HOA Grove, and only if you sign in with a password and tick “remember me”. Most residents sign in with a magic link instead and never receive this cookie.

Security

  • _GRECAPTCHA — set by Google reCAPTCHA on our free-trial signup form, to tell real people from automated signups. Set by Google, only on that page.

Payments

  • __stripe_mid and __stripe_sid — set by Stripe on pages where a payment is taken, for fraud prevention. Stripe processes card and bank payments on our behalf; card details are entered directly into Stripe and are never stored by HOA Grove.

Analytics and advertising measurement

  • _ga and _ga_<id> — set by Google Analytics, so we can see which parts of the application are used and where people get stuck. These tell us about usage patterns, not about individuals.
  • _gcl_au and _gcl_aw — set by Google Ads, and read on the free-trial signup page so that a signup can be credited to the advert that led to it. We use them to measure our advertising, not to build profiles or to show you adverts elsewhere.

Third parties who set cookies

The cookies above that we do not set ourselves belong to three companies, each with its own privacy policy:

How to control cookies

Every major browser lets you see the cookies a site has set, delete them, and block future ones — usually under Settings, then Privacy. Blocking all cookies will stop you being able to sign in to app.hoagrove.com, because the session cookie is what keeps you signed in.

To opt out of Google Analytics specifically without affecting sign-in, Google publishes a browser add-on at tools.google.com/dlpage/gaoptout (opens in a new tab).

Do Not Track

Some browsers can send a “Do Not Track” signal. There is no agreed standard for how sites should respond to it, and at this time we do not respond to it.

Changes to this policy

If we add or remove a cookie, we will update this page. Because the list above names each cookie individually rather than describing categories in the abstract, it should always be possible to check it against what your browser has actually stored.

Contact

Questions about this policy, or about anything you find in your browser that is not listed here, can go to support@hoagrove.com.